Careers

We are looking for an experienced and qualified C-suite Executive Assistant(EA) to join our Crew. This is a project-based, fully remote position. Hours are based on need with an opportunity to grow into regular part-time or full-time roles as opportunities arise. Our Crew members support founders, CEOs, and executives across a variety of industries with varying needs. We foster a collaborative and supportive working environment while Crew members provide direct retainer support to our clients. We are looking for a candidate who is the right mutual fit for longevity. 

You’re a seasoned professional EA, and you still have that sharp instinct for what needs to happen next. You’re organized, proactive, and resourceful; you thrive behind the scenes, supporting high-level leaders. You’re confident working with legal, finance, and HR teams, and you know your way around a variety of tools and systems. Whether it’s handling internal ops, compliance paperwork, or auto-streamlining communications, you take the initiative and keep things moving to optimize and elevate your leaders’ time, their client experience, and the business infrastructure.

The ideal candidate:

• Has a high degree of professionalism and integrity.
• Is interested in joining a team where they can onboard slowly and grow over time.
•  Is highly organized and comfortable proactively taking ownership, scheduling meetings, managing projects, and responding to emails on the client's behalf.
• Is focused on customer service/satisfaction/hospitality. Has the ability to see the big picture, provide strategic recommendations, and then implement them.
• This role requires tech-savviness and the ability to learn and get up to speed on any new system swiftly.
• The ability to be responsive during business hours is absolutely necessary.

Responsibilities may include:

• Aid the executive/client in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Comfortable and self-assured communicating with high-level executives in Fortune companies and representing the client with the utmost professionalism in communication, and ability to communicate articulately and effectively
• Make travel arrangements
• Oversee planning and coordinating workshops and events
• Help troubleshoot and support CRMs and other systems
• Answer emails and phone calls from clients, and return client calls
• Manage calendar and appointments
• Communicate clearly and effectively with the team
• Manage projects as they arise
• Create and document processes and SOPs
• Organize and maintain files
• Provide strategic support and recommendations

Qualifications & Requirements

• C-Suite or equivalent experience (5 years minimum)
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office and Google Suite
• Experience working with a CRM and Zoom
• Availability to start at 10-12 hours a week during business hours (and has the desire and availability to grow and increase hours gradually as opportunities arise)
• Experience in managing multiple priorities, administrative coordination, high-level communications, and logistics
• Well-organized, detail-oriented, with the ability to multitask with exceptional follow-up skills
• Strong written and verbal communication skills
• High standards of discretion, professionalism, integrity, and diplomacy
• A proactive self-starter
• Independent problem-solver
• Understands the time sensitivity that often comes with the role
• Triage and execute tasks promptly
• A positive attitude – you enjoy what you do, and you are proud to support the client and their brand!
• Competency with a variety of software applications
• Ability to thrive and go above and beyond with complete autonomy
• Take a “manage up” approach to quarterback everything for the client and their business, taking the initiative to ensure your executive is well-informed and has what they need before all meetings, calls, appointments, workshops, retreats, etc.
• Comfortable with, and set up for, working entirely remotely - ideally, remote support experience necessary
• Detail-oriented with data input/management
• Ability to connect with people and develop and maintain professional relationships

Starting Compensation:

• $32-$35 per hour (we encourage applicants looking for a higher pay rate or a full-time opportunity to still apply, conveying that on your application, so we may have your information on file for future opportunities).
• 401K
• Paid holidays